Mission Statement

Mission

The Recorder of Deeds is responsible for making record of documents primarily in real estate and the issuance of marriage licenses. In addition, Uniform Commercial Code, servicemen's records, tax liens and miscellaneous documents may be recorded upon request and compliance with statutes.

Records in this office provide data about real estate transactions in a historical perspective. Deeds, deeds of trust, releases, easements, surveys, plats, restrictions, cemetery deeds, wills, road right of ways, articles of incorporation, patents, affidavits and marriage license information make up an example of the documents.

Functions

The office functions break down into primarily the following:

General Index

This is an abstract of deeds, deeds of trust and miscellaneous documents that are entered by all parties under both a grantor grantee system. It is maintained for reference back to 1821. Date, type of instrument, book and page and description are listed. Access to computerized real estate records starts in 1975.

General Index to Release deeds and Assignments

This is a separate index for release of a lien either in part of full by both parties in alphabetical sequence. It has the same information as the general index. Access to computerized real estate records starts in 1975.

Uniform Commercial Code (UCC)

UCC filings are centralized at the Secretary of State’s office. Fixture filings remain at the County level in the real estate records.

Marriage License

Applications are indexed by both applicants' names. Both the application and the license are stored giving the names, residence, age, and other information of the parties. A monthly report is sent to the Bureau of Vital Records containing information from the marriage application. Access to computerized marriage indexes starts in 1973.

Tax Lien (State & Federal Liens)

These are indexed by taxpayer name. The index provides the taxpayer name, address, type of tax lien, and amount of the tax lien. Access to computerized tax lien records start in 1985.

Servicemen's Records

This is an index to military discharges in Boone County giving the name, address, service branch, discharge date and recorded book and page numbers. It also lists some biographical information. These records are closed and may only be obtained by authorized parties.

Affidavits and Patents

This index is arranged alphabetically giving the names, date, description, and location. It correlates to the original patent entry book in the early 1800s.

Boone County Surveyor's Records

These records provide preservation by law in the Recorder's Office.

Microfilming

This is a separate process from recording and entering the information in the indexes. This assures a complete and accurate copy of each document on record. Security film is kept in a separate vault.

Fees

All fees are set by law and are turned over to the County Treasurer with the exception of special fees collected and forwarded directly to the state each month.

Reports

A monthly report of all fees collected is given to the Auditor. A copy is also furnished to the Treasurer with the fees. A yearly settlement is made with the County Commission.

Retrieval

The Recorder’s Office assists in the searching and instruction of the public in the handling and retrieval of records, both old and new.

Copies to Assessor

Copies of all deeds and deeds of trust are furnished to the Assessor as a basis of the tax assessment system.