Boone County Commission
 

Boone County Courthouse Plaza Use

Policy

Non-profit groups may use the Boone County Courthouse Plaza for the purposes of gathering and facilitating community activities. Completed Applications for Organizational Use of the Boone County Courthouse Plaza must be submitted to the Boone County Commission Office at least 45 days prior to the anticipated event but no more than one year before the event. Applications will be reviewed at the biweekly Commission meeting and, if approved, documented as an official Commission Order. Political fundraisers or commercial activities are prohibited.

View Plaza Rules & Regulations Complete Application for Use

General Conditions

  1. The group/organization reserving the Courthouse Plaza and the purpose of such reservation must be cultural, recreational, educational, or religious in nature. Political fundraisers (campaign or candidate) or commercial activities are prohibited.
  2. Events held in the Courthouse Plaza may be conducted between 6:00AM and 11:00PM, but cannot interfere with business being conducted at the Court House and/or Government Center. Events must comply with all applicable municipal and county ordinances on noise abatement and public health.
  3. Applicants may request use of both the Courthouse Plaza and the Boone County Government Center Chambers. In such cases, applicants must complete and submit both the Application for Organizational Use of the Boone County Courthouse Plaza and Applications for Organizational Use of the Boone County Government Center.
  4. Use of the Boone County Government Center Chambers may be used in conjunction with the Courthouse Plaza. If using the Courthouse Plaza only when a separate event has already been scheduled in the Boone County Government Center Chambers, no interference will be allowed with any existing exhibit or ongoing activity.
  5. Organizations and user groups are not authorized to suggest County of Boone endorsement or sponsorship in their invitation or publicity.
  6. Themes must be approved by the Boone County Commission and must be consistent with promoting community culture, recreation, and education.
  7. External receptions and meal functions may have food prepared on-site providing all existing health regulations are followed. Any external food vendors set up in association with any activity must comply with all federal, state and local applicable ordinances, rules and regulations.
  8. Alcoholic beverages will be permitted only with advance approval by the Boone County Commission.
  9. A refundable deposit will be required at the time of application based on the fee scale provided in the Boone County Courthouse Plaza Rules and Regulations.
  10. The group reserving the facility is responsible for all setup and site cleanup. The site must be left in the same condition as it was prior to the event. The refundable deposit will be retained by the County to cover the costs of any necessary clean up. Additional fees may be assessed for any damage to Boone County property, including damage to plants and landscaping.
  11. Time required for setup prior to the event as well as time required for cleanup after the event should be included in the time requested on the Application for Organizational use of the Boone County Courthouse Plaza. Setup for any event may be done early provided that it does not interfere with previously scheduled use of the space or with the function of county government. Clean up must be completed immediately following the event.
  12. To avoid conflict with law enforcement, fire or medical needs, all vehicles must be parked in approved parking areas; no vehicles shall be left anywhere in the alley south of the Government Center. Vehicles are not permitted in the Courthouse Plaza.
  13. Smoking is prohibited in all Boone County buildings and on Boone County property except in designated areas. Smoking is prohibited on the entirety of the Courthouse Plaza. Designated smoking areas are located on the east side of the Boone County Government Center and the west side of the Boone County Courthouse.
  14. Dogs shall be on leashes at all times with a maximum leash length of four (4) feet. Dog waste shall be cleaned up by the individual responsible for the dog and disposed of properly.
  15. The permittee shall indemnify and hold harmless the County of Boone, its agents and employees against any and all loss, damage, claim or liability whatsoever, due to personal injury, death or damage to property or others directly or indirectly due to the exercise by the permittee of the privilege granted by this permit, or any other act or omission of permittee, including the failure to comply with the rules of use.
  16. The group or organization will be charged for any damage to the facility. Privilege of use can be revoked for non-compliance.
  17. Organizations and user groups must provide any and all equipment needed for their event or presentation (i.e.; TV, projector, microphones, etc.). User groups may request access to electrical outlets on the Application for Organizational Use of the Boone County Courthouse Plaza.
  18. By completing and submitting the Application for Organizational Use of the Boone County Courthouse Plaza, individual and organization agree to the terms set forth in the Boone County Courthouse Plaza Rules and Regulations.
  19. Boone County reserves the right to cancel or alter the schedule of meetings approved for use of the Boone County Government Center due to an emergency or any conflicts in scheduling for governmental use. If this should occur, every effort will be made to contact the organization/group and give ample advance notice.
  20. If an event is required to have insurance, a copy of the Certificate of Insurance must be filed with the Commission office at least fourteen (14) days prior to the event.

Requests

Person or organization requesting use must complete the Application for Organizational Use of the Boone County Courthouse Plaza and deliver by hand, email, mail or fax to the office of the Boone County Commission at least 45 days prior to the anticipated event. Refundable deposit must accompany application in the form of a check; applications received online or via fax will be held until a deposit check is received.

All requests for use of the Boone County Courthouse Plaza must be approved by the Boone County Commission. Applications for Organizational Use of the Boone County Courthouse Plaza will be added to the agenda for review at the biweekly meeting of the County Commission.

Approval will be granted on first come, first serve basis, and will be on a space available basis only.

Space may be reserved up to one (1) year prior to the scheduled event date.

External use may be scheduled between 6:00AM and 11:00PM. However, the requesting person or organization must abide by noise ordinances and comply with any applicable federal, state or local regulations.