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Columbia, MO 65201-7728
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Seal of Boone County, MissouriBettie Johnson
Recorder of Deeds
Boone County, Missouri

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Standardization for Real Estate Documents

Standardization Notice for Recording Real Estate Documents
Effective January 1, 2002

Dear Customer,

Senate Bill 515 and House Bill 606 have been signed into law and will significantly change document formatting for real estate recording effective January 1, 2002. Therefore, we want to make you aware of the timeframe and requirements so that you may make plans for an efficient transition.

It is important to understand that the new law changes document formatting — it does not change statutory requirements for documents to be accepted for recording.

We have summarized the new requirements on the enclosure with this letter, but if you would like to review the information online, you may go to the Web site listed below for the full text of the legislation:

http://www.senate.state.mo.us/01info/billtext/tat/SB515.htm

The Recorders Association of Missouri believes that this standardization will create a more efficient and timely recording process for our users. Since this will be a learning process for everyone, we want to help you in any way possible to understand and implement these changes without disruption to your business.

Please contact our office if you have any questions or need additional information.

Sincerely,

Bettie Johnson
Boone County Recorder of Deeds

Recorders Association of Missouri

DOCUMENT FORMATTING STANDARDS EFFECTIVE JANUARY 1, 2002

REQUIREMENTS FOR STANDARD DOCUMENTS

SIZE AND INK

ATTACHMENTS

Attachments to a page may not be stapled or taped other than a securely attached bar-coded label or than as required by law. (Note: 'Attachment' does not refer to an Exhibit, but additions to a document page.)

MARGINS

FIRST PAGE DESIGNATIONS

COVER PAGES

EXEMPT DOCUMENTS FROM THE FORMATTING REQUIREMENTS

FEES

Standard
Documents that meet both the statutory requirements and formatting standards will have only the per page recording fee schedule applied.

Non-Standard
Documents that meet the statutory requirements, but do not meet the formatting standards will have the per page recording fee plus an additional $25.00 per document penalty applied.

Exempt
Documents that meet the statutory requirements, but are exempt from the formatting standards will have only the per page recording fee schedule applied. Note: For a document that releases or assigns more than one item, there is a $5.00 per each additional item charge.

REJECTIONS

All documents that are rejected must be returned with a reason for rejection. The Recorders Association will develop a standard rejection form that can be used or adapted by any filing officer.

Any questions?  Feel free to contact us:


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